Fleet Management + IFS

Fleet Management Software for IFS

IFS manages your assets and field service operations. Locate2u manages the vehicle fleet that supports them. Add continuous GPS tracking, route optimisation, and driver safety analytics to IFS Cloud for complete mobile workforce visibility.

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Integration Overview

Why IFS Users Need Enhanced Fleet Tracking

IFS logo

IFS Manages Assets and Service. Fleet Tracking Is the Missing Layer.

IFS Cloud is the ERP of choice for asset-intensive industries energy, utilities, construction, aviation, and defence. It provides industry-leading asset lifecycle management, field service management, project management, and enterprise resource planning tailored to companies with complex physical operations.

IFS Field Service Management handles work order creation, technician scheduling, and parts management. It provides some mobile workforce features, but its fleet tracking capabilities are basic. IFS does not offer continuous real-time GPS vehicle positioning, multi-stop route optimisation between job sites, fleet-wide driver behaviour analytics, or fuel consumption monitoring at the vehicle level.

For companies with 20, 50, or 200 service vehicles on the road daily, this gap means limited visibility into where vehicles are, how efficiently they are being used, and whether drivers are operating safely. Locate2u closes this gap by adding a purpose-built fleet management layer on top of IFS.

IFS + Locate2u Coverage IFS Cloud Strong: Asset lifecycle mgmt Work order scheduling Parts management Service contracts Basic: Mobile worker location Basic vehicle records No continuous GPS No route optimisation Locate2u Adds Fleet Operations: Live GPS every 10 sec Route optimisation Driver behaviour scoring Fuel analytics Integration: Work order routing POD to IFS Status sync Vehicle as asset data
The Problem

Pain Points IFS Users Face with Fleet Operations

Strong Asset Management. Weak Vehicle Fleet Visibility.

  • Basic vehicle tracking is not fleet management. IFS knows which technician is assigned to which work order, but it cannot show you where all 50 of your service vehicles are right now on a single map with live ETAs.
  • No route optimisation between job sites. Field service technicians travel between dispersed work locations utility poles, construction sites, energy facilities. IFS schedules the jobs but does not optimise the driving route between them.
  • No driver safety monitoring for hazardous environments. Energy, construction, and utility companies operate in high-risk settings. Without driver behaviour data, fleet safety programmes lack the data needed for compliance and risk reduction.
  • Vehicles are assets too, but tracked separately. IFS excels at managing fixed assets like turbines, transformers, and buildings. But your vehicle fleet a major capital asset often lives outside the IFS asset management framework.
Field Service Fleet Challenge Service Territory Map WO-1 WO-2 WO-3 WO-4 WO-5 ? Vehicle location unknown IFS schedules the jobs. Who optimises the drive between them?
How It Works

Connect IFS to Locate2u in Three Steps

  • 1Connect via IFS REST API. Authenticate with your IFS Cloud instance. Locate2u reads work orders, service tasks, and scheduling data from IFS Field Service Management. Both IFS Cloud and IFS Applications 10 are supported.
  • 2Configure work order routing rules. Define which work order types and priorities trigger route optimisation in Locate2u. Map IFS service locations, required parts, and time estimates to delivery planning parameters.
  • 3Go live with fleet-level visibility. Work orders flow to Locate2u, routes between job sites are optimised, drivers navigate via the mobile app, and completion data with proof of service flows back to IFS work orders.
1 Connect IFS Cloud REST API + OAuth 2 Configure Map work orders + service locations 3 Go Live Fleet tracking + service confirmation to IFS
Feature Highlights

Fleet Capabilities for Asset-Heavy Industries

Continuous GPS Tracking

Track every field service vehicle with 10-second GPS updates. Go beyond IFS check-ins to always-on fleet visibility across your territory.

Job Site Route Optimisation

Optimise driving routes between dispersed work locations. Minimise windshield time so technicians spend more hours on-site and fewer on the road.

Driver Safety for High-Risk Sites

Monitor speeding, harsh braking, and fatigue indicators for drivers operating in hazardous environments. Generate compliance reports for safety audits.

Vehicle Asset Data to IFS

Feed vehicle utilisation, mileage, and maintenance data back to IFS asset management. Treat your fleet vehicles as managed assets within IFS.

Fuel and Utilisation Analytics

Monitor fuel consumption, idle time, and vehicle utilisation rates. Identify underused vehicles and optimise fleet size for your service territory.

Proof of Service

Capture photos, signatures, and service completion notes from the mobile app. POD data syncs to IFS work orders for service verification.

Results

What IFS Users Achieve with Locate2u

22%

More Jobs Completed Daily

Route optimisation between dispersed job sites reduces windshield time, allowing technicians to complete more work orders per day.

40%

Reduction in Safety Incidents

Driver behaviour monitoring and coaching reduce speeding, harsh braking, and fatigue-related incidents across the field fleet.

28%

Lower Fleet Fuel Costs

Optimised routing and idle time reduction cut fuel consumption across geographically dispersed field service territories.

IFS has strong field service and asset management but its fleet tracking is basic. It lacks continuous GPS, route optimisation, driver behaviour scoring, and fuel analytics.
Through the IFS REST API framework. Work orders and service tasks sync to Locate2u. Vehicle positions and completion data flow back to IFS.
IFS shows technician locations when they update work orders, but does not provide continuous GPS with live ETAs and fleet-wide map views. Locate2u adds this layer.
Energy, utilities, and construction companies can track vehicles as mobile assets, monitor driver safety in hazardous environments, and feed utilisation data back into IFS asset management.
Yes. Work orders and scheduling data from IFS FSM flow to Locate2u for route optimisation. Completion data and proof of service flow back automatically.